Job Description

We are seeking a detail-oriented Recruiting Coordinator / HR Support professional to support hiring and onboarding activities while delivering a smooth, high-quality experience for candidates and new hires. This role partners closely with recruiters, hiring managers, and HR teams to ensure processes are executed accurately, efficiently, and in compliance with employment requirements.

Key Responsibilities

• Coordinate and administer onboarding activities for new hires, ensuring all required steps are completed accurately and on time
• Act as a primary point of contact for candidates and newly hired employees, providing guidance and support throughout the onboarding process
• Collaborate with recruiters, hiring managers, and HR partners to ensure a seamless transition from offer acceptance to day one
• Prepare and distribute onboarding communications, welcome materials, and pre-start instructions
• Maintain and update employee records within HR systems, ensuring data accuracy, confidentiality, and compliance
• Support employment eligibility verification, background screening coordination, and system access requests
• Respond to employee questions related to onboarding, HR programs, payroll, benefits, and personal information following established procedures
• Assist with monitoring onboarding progress and resolving issues related to systems, documentation, or process gaps
• Partner with HRIS and internal stakeholders to troubleshoot system-related discrepancies or onboarding delays
• Contribute to reporting and tracking related to onboarding activity, compliance, and headcount metrics
• Identify opportunities to improve workflows, documentation, and the overall onboarding experience
• Exercise sound judgment when handling sensitive information or determining when escalation is required

Qualifications

• 1–3+ years of experience in recruiting coordination, HR operations, onboarding, or a related administrative support role
• HS diploma or equivalent
• Working knowledge of HR processes, employment documentation, and compliance requirements
• Experience maintaining employee data in HR systems or applicant tracking systems (ATS/HRIS)
• Strong attention to detail with the ability to manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills with a professional, service-oriented approach
• Proven ability to handle confidential information with discretion
• Strong organizational and follow-up skills; able to meet deadlines with minimal oversight
• Proficiency with Microsoft Office tools (Outlook, Excel, Word); comfort learning new systems and technologies
• Ability to collaborate effectively across teams and adapt to changing priorities

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

Job Tags

Work at office, Local area

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