Job Description

The Archdiocese of St. Louis Catholic Education and Formation features an expansive coalition of schools that allow our children to develop a sense of purpose and value, receive a higher quality education, join a welcoming community and feel secure in a a dynamic future. We have a rich history, with its establishment 200 years ago by St. Rose Phillppine Duchesne. A coalition of schools serving over 50,000 students (PreK-12) within an 11-county area. The educational experience provided to our students and their families is rooted in a higher calling from God to honor and celebrate the gifts He has given us.

Job Summary

St. Josephine Bakhita Parish is seeking a detail-oriented and mission-driven Part-Time Bookkeeper to support the day-to-day financial operations of the parish. This individual will work collaboratively with parish leadership and the Archdiocese’s Shared Accounting Services (SAS) team to ensure accurate and timely financial processing and reporting.

Key Responsibilities

• Record weekly offertory into contribution software in a timely and accurate manner
• Prepare documentation for other parish receipts ensuring donations are recorded in contribution software and appropriate information is provided to Shared Accounting for posting in accounting software
• Prepare and process bank deposits and maintain supporting documentation, forwarding copies to Shared Accounting for verification
• Review invoices for accuracy and forward to Shared Accounting for accounts payable processing
• Coordinate payment process for online invoices to be processed for payment and properly recorded in accounting software by Shared Accounting Services Team
• Finalize Accounts Payable process by printing checks for pastor’s signature, mailing and maintaining vendor files, including W-9 documentation
• Assist with parish billing and accounts receivable as needed
• Support payroll data collection and coordination with payroll processing
• Maintain organized financial records in accordance with Archdiocesan policies
• Collaborate with Shared Accounting Services to support month-end close and financial reporting
• Ensure compliance with internal controls and financial procedures

Qualifications

• Prior bookkeeping or accounting experience required (parish or nonprofit experience a plus)
• Familiarity with accounting software (QuickBooks experience preferred)
• Strong attention to detail and organizational skills
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Excel and basic computer applications
• Strong communication and interpersonal skills
• Ability to work independently while collaborating with parish staff and external teams

Preferred Attributes

• Understanding of parish operations and Catholic Church environment
• Commitment to the mission and values of the Catholic Church
• Willingness to learn Archdiocesan financial processes and systems

Reporting Structure

This position reports to the Pastor and works in coordination with the Archdiocese’s Shared Accounting Services team.

The Archdiocese of St. Louis Catholic Education and Formation is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.

 
Pre-Employment Screening 
All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening. 

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