Job Description
Title : Administrative Assistant/ Executive Assistant
Location : St. Paul, MN
Job Type : Contract (2 Months)
Compensation : $30.00-35.50 Hr
Industry: Chemical Manufacturing
---
About the Role We are seeking a highly organized and proactive Administrative Assistant / Executive Assistant to support a senior executive at a global leader in sustainability, water treatment, and hygiene solutions. This role is ideal for someone who thrives in a fast-paced, enterprise-level environment and can act as a trusted partner to leadership. The ideal candidate has exceptional communication skills, strong calendaring expertise, and experience coordinating executive-level activities with precision and professionalism.
Job Description In this role, you will provide high-level administrative support to a senior leader, ensuring smooth day-to-day operations and enabling effective decision-making. You will manage scheduling, communications, and cross-functional coordination while representing the executive’s office with a high degree of discretion.
Key Responsibilities: Administrative Support - Manage the executive’s calendar, schedule meetings, and coordinate complex travel arrangements (experience with Concur preferred).
- Handle correspondence, email management, and communications on behalf of the executive.
- Prepare and organize meeting materials, take meeting notes, and track follow-up actions.
- Develop executive-ready presentations, reports, and documentation to support business reviews and strategic discussions.
- Draft and distribute high-level communications on behalf of the executive.
- Plan and support leadership meetings, team events, and offsite activities, ensuring all logistics are executed accurately.
Interdepartmental Coordination - Serve as a trusted liaison between the executive, cross-functional teams, and other administrative partners.
- Filter, prioritize, and route critical information to ensure the executive stays informed and focused on strategic priorities.
- Maintain sensitive records and handle confidential information with the highest level of professionalism and discretion.
Qualifications Required Qualifications: - Proven experience providing administrative or executive support in a corporate, enterprise, or similarly fast-paced environment.
- Advanced Outlook calendaring skills, including managing complex schedules and shifting priorities.
- Experience coordinating domestic and international travel (Concur experience strongly preferred).
- Strong written and verbal communication skills, including drafting professional correspondence.
- Ability to prepare polished presentations, documents, and reports for senior leadership.
- High level of discretion, integrity, and professionalism when working with confidential information.
- Strong organizational skills with excellent attention to detail and follow-through.
Preferred Qualifications: - Experience supporting senior leaders or C-suite executives.
- Prior work in industries related to sustainability, manufacturing, or global operations.
- Familiarity with enterprise tools such as Teams, SharePoint, or similar collaboration platforms.
- Ability to build strong partnerships with cross-functional teams and other executive assistants.
Benefits Dahl Consulting is proud to offer a comprehensive benefits package to eligible employees that will allow you to choose the best coverage to meet your family’s needs. For details, please review the DAHL Benefits Summary:
How to Apply Take the first step on your new career path!
To submit yourself for consideration for this role, simply click the apply button and complete our mobile-friendly online application. Once we’ve reviewed your application details, a recruiter will reach out to you with next steps!
Equal Opportunity Statement As an equal opportunity employer, Dahl Consulting welcomes candidates of all backgrounds and experiences to apply. If this position sounds like the right opportunity for you, we encourage you to take the next step and connect with us. We look forward to meeting you!
#ZR
#BP.Indeed
#LI-Onsite
#LI-TE1
Job Tags
Contract work, Work at office, Shift work